Time management tips for personal trainers

Time management tips for personal trainers

If you are a personal trainer, it goes without saying that you are used to training. You are used to pain, you are used to sweat, and you are used to tears. This makes you a better person, both physically and mentally. Unfortunately, breaking your physical barriers often pales in comparison with a challenge that presents itself as one of the biggest, if not the biggest hurdle in the lives of many. Time management, as ridiculous as that seems at times, is incredibly hard for most of the people and personal trainers aren’t different. Every person who is serious about their profession needs to master the art of time management to be efficient. Especially personal trainers, with their long list of tasks and clients. Of course, you like lifting weights, but this time you’ll need to put down the weights and start lifting pens for a while. Here are some tips on how to be successful in time management as much as you are in the gym.


Start writing down

You need to start writing down your tasks. Most people think that brains beat any notepad, but they don’t. People tend to overestimate their recall ability which often results in forgetting what they are supposed to do that day. You are a personal trainer; your schedule is jam packed, and you have a lot of things on your mind. Even if you could remember everything you were supposed to do, there is no need to take the harder path. Again, start writing it down. Use Mogy app and make sure to put the calendar into full use. The calendar should be your best friend when managing your time. It will make it easier for you to track down your progress and to see what other tasks you need to finish that day. Also, you can receive notices, and that will help you get a clear understanding of what needs to be done at the specific moment.


Even personal trainers need to write tasks.
Even personal trainers need to write tasks.


Know your goals

You know your clients goals but have you taken a moment to think about yours? What are your life goals? How about weekly goals? Have you thought about today’s goals? Of course, not every action you do is aimed towards a specific goal. Some things you do because you have to. Some things you do because they are a part of your human nature, but, ultimately, all of your actions combined should serve a purpose and lead towards a goal you have defined. Why do you wake up in the morning? Why do you train people at all? Where do you see yourself in 10 years from now?  Answering these questions will make you a happier person and help you develop a sense of purpose. In turn, that will help you manage activities needed for reaching those goals. Goal setting is one of the most important things you can do, not just to be good at time management, but to lead a good life. Make those goals attainable, realistic and don’t overdo it. Write them down. Set them and reach them!


Re-establish your focus using the Pomodoro Technique

The Pomodoro Technique is a legendary time management technique developed by Francesco Cirillo. The principles of the Pomodoro Technique are fairly simple – decide a task you want to do and set the timer to 25 minutes. Work meticulously on the task until the time ends. Record your progress and then take a short break (up to 5 minutes).  Each 25-minute interval is called pomodoro (Italian for tomato) and after doing a couple of them (usually four), take a longer break. If you are able to meet the goals of a single pomodoro, put an X mark. Your goal is to hit a certain number of Pomodoros in a day and hit the same number the following day. The Pomodoro Technique is a wonderful time management technique as it provides a great initiative to tackle smaller, not very time consuming, tasks we often neglect. It is a great way to challenge yourself, regain your focus and learn to appreciate tasks you finish.


Start prioritizing

The most important trait that all people who successfully manage their time possess is their ability to prioritize. People usually behave in a way that they start procrastinating with tasks that were meant to be done first. Usually, those kind of tasks are the hardest or most time-consuming. Procrastinating is just a way for people to be locked in their comfort zone by delusioning themselves, thinking that there is time to do those tasks later. No, there is no time, the time is now. If you really want to be successful at time management, you need to learn how to prioritize your tasks. Who do you call first? What do you do first? What’s the first obstacle you will tackle that day? That’s up to you, but as a general rule of thumb, the hardest tasks tend to be the ones you need to give priority to.


Stop multitasking
Stop multitasking.


Stop multitasking

Unless you really, really, really need to multitask, stop doing it. Humans are very poor multitaskers.  In fact when you feel like you are multi tasking you are actually switching your focus between multiple task quickly.  Our brains aren’t designed for multitasking.  You will do each task slower and worse than you would do it if you were focused solely on it. Contrary to popular belief, multitasking doesn’t save time as eventually you’ll end up devoting more time to correcting mistakes you made while being unfocused. Focus on one task at the time and do it properly. Pomodoro Technique is a great way to help you end unnecessary multitasking.


Practice discipline

Being disciplined is hard. Really hard. People who are disciplined are admired by many. Sure, some say that there is no fun in living a life full of rules and discipline, but these people get the job done. These are the people you read about in history books. If you want to be great at something – you need to be disciplined. Luckily for you, if you are a fitness trainer, you already know how important discipline in fitness is. Sometimes it is easier to think of building habits rather than discipline.  A habit is part a routine that takes little will power while discipline takes a great deal of will power.  Of course it takes discipline to build habits but turning disciplined tasks into habits will help make sticking to them much easier.  Now, find a way to translate that discipline to other parts of your life. Meditate if you want. Write a diary. Tattoo yourself like Leonard from Memento, reminding yourself what your goal is. Just remember to stay disciplined and focused. People often look for inner motivation to accomplish something, but what they fail to realize is that most of the times they don’t lack motivation, they lack discipline.


What are your secret time management tips that help you get all work done?